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CITY COUNCIL
JULY 6, 2009
7:30 P.M.
The Council of the City of Augusta, Kansas met in regular session on July 6, 2009, with Mayor Kristey Williams presiding. Council present were Holly Harper, Matt Childers, Michael Wallace, Tom Leffler, Mike Rawlings, Robert Griffith, and Ronald Reavis. Councilmember Michael Huddleston was absent. Also present: City Manager Bill Keefer, City Attorney David All, Assistant to the City Manager Josh Shaw, and City Clerk Erica Jones. Visitors present were: Mike McDermott, Martin Goedecke, Brett Kappelman, and Jim Cox.
Prayer: Pastor John Einem, Christ Lutheran Church, gave the invocation.
Minutes: Harper made a motion to approve the Minutes of the June 15, 2009 council meeting. Childers seconded the motion. Motion carried without opposition.
Appropriations:
June (6A): Wallace made a motion to approve Ordinance 6A in the amount of $582,272.89. Harper seconded the motion. Motion carried without opposition.
New Business:
Change Order: Council considered approval of a change order for the Streetscape Project that would add a handicapped parking stall on the west side of the 500 block of State Street. Kappleman agreed in writing to reimburse the City for 50% of the cost to install the new parking lot stall not to exceed $2,153.98 based on the original proposed location. Wallace asked why it was being proposed for that specific location. Kappelman stated that the two handicapped stalls will break the block into equal thirds if placed in that location, but that he doesn’t care where it is located as long as it is in close proximity to his store. Keefer stated that the original proposal included in the council packet tried to square up the space with the concrete that was there to avoid having to make some of the changes that were in the new proposal presented tonight. Keefer stated that the original proposed location would have avoided some of the additional costs, but at the request of Mike Huddleston (the neighboring property owner) the revised location was proposed. Keefer stated it could not be located further north because of the irrigation. Keefer stated Kappelmann has agreed to pay half of the additional cost of the revised location up to $500 with the City paying the other $500. Keefer stated that Huddleston has agreed to pay the amount in excess of $1,000 for the revised location. After being asked by Wallace, Goedecke clarified the proposed location on the map provided. Rawlings made a motion to approve the change order with the second proposed location of the handicapped stall. Childers seconded the motion. Motion carried with Reavis opposing.
Zoning: Wallace made a motion to approve Ordinance 1983 amending the zoning classification for a tract of property within the City’s Growth Area, located at 4852 SW 70th, from Residential-6D (R-6D) to Residential-6B (R-6B). Leffler seconded the motion. Motion carried without opposition.
KDOT Grant: Council considered approval of a Grant Agreement with the Kansas Department of Transportation for Taxiway Signage at the Municipal Airport. Williams asked how many signs there would be. Shaw answered seven. Wallace made a motion to approve a Grant Agreement with the Kansas Department of Transportation for Taxiway Signage at the Municipal Airport. Reavis seconded the motion. Motion carried without opposition.
Purchase Cards: Wallace made a motion to approve a policy for the use of purchase cards for designated city employees. Harper seconded the motion. Griffith asked if funds would have to be paid towards the card before they were spent. Keefer stated they would not, and that the payment would be made based on the monthly statement that will be received. Motion carried without opposition. Keefer stated that this would be on a trial basis and only a few people will be issued cards at first. Keefer stated that he has had some concerns and has visited with Jones about those at great length.
Wallace made a motion to approve an agreement with United Missouri Bank for the issuance of employee purchase cards. Rawlings seconded the motion. Motion carried without opposition.
Informational Memorandum & Questions:
Williams – Williams congratulated Cecil Gross on his retirement and his 20 years of service for the City of Augusta.
Keefer pointed out that Shaw put a calculator tool on the city’s website that shows how tax dollars are allocated and stated it helps put it in perspective compared to other bills and purchases made by the citizens.
Griffith – Griffith asked if there has been any more discussion with the County about hard surfacing the road at the Airport. Keefer stated the last time he spoke to Will Johnson at the County about it he discussed using a calcium chloride spray, but that the earliest the County could do it would be mid to late July. Keefer stated the discussion about considering hard chipping the road and splitting the cost with the County will be for 2010.
Williams – Williams stated that she, staff, and members of the Park Board met with some of the representatives of the Little League Baseball Board to discuss some of the concerns that have been brought up by citizens about the board. Williams stated that Cy Ricker, Public Works Superintendent, is working on options for addressing those concerns, and the cost involved, to present during the upcoming budget discussions.
Final Comments:
Rawlings – Rawlings stated that most people did a good job of cleaning up their fireworks debris, but that there are a few people in the 3rd Ward that still have some cleanup to do.
Williams – Williams reminded everyone that the compost and limb site is open Tuesday thru Thursday, and on Saturday and Sunday.
Childers – Childers thanked staff for their quick response in addressing the downed stop sign on Lulu Street.
Reavis – Reavis stated that he was made aware that a light pole in front of the Theatre had to be moved because it was to be positioned directly in front of the marquee, and that they are being charged the $400 it cost for the relocation. Goedecke stated he spoke to Bill Morris about it and they are currently discussing who will have to pay for that expense. Reavis asked if had to be relocated at no fault of the Theatre, should they have to pay. Goedecke stated that the Theatre did request the light pole be relocated prior to it being installed, but that the conduit had already been installed so it did require an additional cost to shift the light pole’s location. Reavis stated that in light of the discussion earlier tonight about the additional cost of adding and relocating a handicapped parking stall, he recommends that the Art’s Council not have to pay for the relocation of the light pole. Wallace agreed.
Wallace – Wallace asked if staff has received any feedback from the County regarding the status of the Trail Manager assignment. Keefer stated that as far as he knows there has not been any action, but that he will follow up and include an update in the next informational memorandum.
Wallace asked about the status of the sign ordinance. Keefer stated it is being fine tuned and will need to be discussed in a work session. Keefer stated it will be after the budget is completed before there will be time available to schedule a work session.
Williams – Williams stated that the Rails to Trails program would be a crushed limestone path. Williams stated the goal is to link the trail to Wichita and that it would help when applying for KDOT grants like the one we applied for with the Depot.
Griffith – Griffith asked about the status of the codification. Keefer stated that after the budget is complete staff will request a work session to review the changes. Keefer stated it would probably be late August or the first of September.
Williams – Williams asked staff to find out about the attendance numbers at the fireworks display at Santa Fe Lake. Harper stated she spoke to Rod Davis and he indicated the attendance was record breaking this year. Williams thanked the City and Ignite Augusta for their donations for the fireworks display, as well as the business that contributed.
Executive Session: At 8:08 p.m. Wallace made a motion to go into executive session for 22 minutes to consult with an attorney on matters that are deemed privileged in an attorney-client relationship. Leffler seconded the motion. Motion carried without opposition.
At 8:30 p.m. Wallace made a motion to exit executive session with no action being taken. Childers seconded the motion. Motion carried without opposition.
Settlement Agreement: Wallace made a motion to approve a Settlement Agreement with Wilson & Company in the amount of $412,253.50. Harper seconded the motion. Motion carried without opposition.
Adjourn: At 8:32 p.m. Wallace made a motion to adjourn. Harper seconded the motion. Motion carried without opposition.
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