MAY 4, 2015
The Council of the City of Augusta, Kansas met in regular session on May 4, 2015, with Mayor Matt Childers presiding. Council present were Jason Lowery, Cale Magruder, Paul Belt, Jamie Crum, Tom Leffler, Mike Rawlings, Ron Reavis and Justin Londagin. Also present: City Attorney Austin Parker, City Manager Josh Shaw, Assistant City Manager Cody Sims, Sanitation/Street Foreman Anthony Craft, Parks Foreman Brian Alfaro and City Clerk Erica Jones. Visitors present were: Belinda Larsen, John Black, Dustin Avey, Sarah Hoefgen, Eric Birk, Traevor McPherson, Connie Thurman, Lisa Daniels, Mark McCollom, Eric Grooms, Kerry Newman, Kelly Stindt, and Kelly Modlin.
Pledge of Allegiance
Prayer: Councilman Rawlings gave the invocation.
Minutes: Crum made a motion to approve the minutes from the April 20, 2015 Council meeting. Lowery seconded the motion. Motion carried without opposition.
Ordinance 4A: Belt made a motion to approve Ordinance 4A in the amount of $901,263.68. Leffler seconded the motion. Motion carried without opposition.
Traevor McPherson, 620 Osage, addressed the Council to state that his is opposed to allowing chickens in the city limits. He also requested time later to comment on NRP and Little League Baseball agenda items.
Lisa Daniels, Representing the Augusta Arts Council and the Augusta Public Library, was present to request use of the stage area in Garvin Park for presenting Ballet in the Park’s performance of Snow White. Rawlings made a motion to approve use of the stage area in Garvin Park on June 13th from approximately 9:30 am to 1:30 pm for Ballet in the Park’s performance of Snow White. Lowery seconded the motion. Motion carried without opposition.
Architectural Services Agreement for Public Works Building: Reavis made a motion to approve an Architectural Services Agreement with SFS Architecture in the amount of $25,500 in addition to not-to-exceed reimbursable expenses of $8,550 to implement Phase 1 Concept Design for the new Public Works Facility. Leffler seconded the motion. Motion carried without opposition.
Series 2015-A Bond Issuance: Reavis made a motion to approve and accept the bid from Robert W. Baird & Co., Inc. for $7,065,000 General Obligation Bonds, Series 2015-A, with a lowest net interest cost of $4,177,548.88. Lowery seconded the motion. Motion carried without opposition.
Reavis made a motion to approve Ordinance 2080 authorizing the issuance of the bonds and levying annual tax for the repayment of the bonds. Leffler seconded the motion. Roll Call: Reavis Yea, Leffler Yea, Belt Yea, Magruder Yea, Lowery Yea, Crum Yea, Rawlings Yea, Londagin Yea. Motion carried without opposition.
Reavis made a motion to approve Resolution 2015-05 authorizing the issuance and sale of the bonds. Leffler seconded the motion. Motion carried without opposition.
Neighborhood Revitalization Plan Public Hearing: Public Hearing was opened. Traevor McPherson addressed the governing body and stated NRP is important to the City. He inquired about the section carved out the plan. Shaw stated it is the Industrial Park and they have been carved out since the beginning because a number of facilities have received IRBs or other abatements when built. He stated that the intent of NRP program is redevelopment of blighted area.
Eric Grooms, 2500 Lakepoint Ct., addressed the governing body. Grooms stated he has been a strong proponent of NRP since its inception. He spoke in support of the adoption and continuance of the program. Grooms asked the Council to consider again including the area north of Belmont and to include new development to spur new housing development.
Mayor Childers closed the Public Hearing.
Mark McCollom addressed the Council stating the $200,000 residential cap would not help him with building multi-unit housing on several properties he owns.
Magruder made a motion to approve a Neighborhood Revitalization Plan with a cap of $200,000 for residential, $400,000 for multi-family residential, and $500,000 for commercial/industrial. Lowery seconded the motion. Motion carried
Magruder made a motion to approve Ordinance 2081 adopting the newest version of the Neighborhood Revitalization Plan and designating the area south of Belmont as a Neighborhood Revitalization Area. Lowery seconded the motion. Roll Call: Reavis Yea, Leffler Yea, Belt Yea, Magruder Yea, Lowery Yea, Crum Yea, Rawlings Yea, Londagin Yea. Motion carried without opposition.
Reavis made a motion to approve Resolution 2015-06 authorizing the Mayor to execute interlocal agreements with Butler County, Butler Community College, and USD 402. Londagin seconded the motion. Motion carried without opposition.
Crack Filling and Sealing Equipment Bids: Magruder made a motion to approve the bid award to PMSI for their total low bid in the amount of $63,423.25 for a melter/applicator, router, and crack cleaner for the Street Department. Lowery seconded the motion. Motion carried without opposition.
Garvin Park Baseball Fields Sponsorship Policy: Rawlings made a motion to approve the City of Augusta Garvin Park Baseball Fields Sponsorship Policy amended to remove the fee from the policy and allow Augusta Little League to adjust the fee on the form, and remove the statement that Little League Baseball is not responsible for damage sustained by a banner. Reavis seconded the motion. Motion carried with Magruder voting in opposition.
Elmwood Cemetery Administrative Waiver: Rawlings made a motion to approve an administrative waiver to authorize staff to not enforce the removal of the decorations at Elmwood Cemetery per Section 12-545 of City Code and allow them to remain for thirteen days after Memorial Day. Lowery seconded the motion. Motion carried without opposition.
Matters From/For Council:
Reminder of City Council Budget and Planning Retreat on May 9, 2015 starting at 11:30 a.m. at City Hall.
Shaw stated County Commission is looking for feedback from staff about the speed limit for 6th Avenue and Thunder Road. Craft stated he was contacted by the County and staff supports the County’s recommendation to drop the speed limit to 40 MPH prior to intersection of Thunder Road and Lulu and the City will post it at 30 MPH at the city limits. Craft stated this issue is being addressed at tomorrow’s County Commission meeting. Rawlings made a motion of support of the recommendation. Lowery seconded. Motion carried without opposition.
Alfaro recommended a Three on Three Basketball tournament on June 6th at the swimming pool and for teams to overflow to Bill Reed Park if necessary. Crum made a motion to approve the Three on Three Basketball tournament on June 6th pending insurance recommendations. Belt seconded the motion. Motion carried without opposition.
Informational Memorandum and Final Comments:
Reavis: Reavis asked if anything is in the works for an organized fireworks display this year. Shaw stated he has reached out to the people who did the display last year. Shaw stated funding has historically come from private donations, but during the budget discussion last year the Council chose to appropriate funds for the display if we are not able to obtain private donations. Childers stated $7,500 has been budgeted for the display and that he has reached out to several entities with the hopes of having a $10,000 show this year.
Reavis stated he was contacted by a member of the adult softball league that plays at Moyle with concerns about other groups using Moyle field. He stated they drag the diamonds and prepare the fields for their games and then other teams come up and tear up the field. Reavis stated that one coach refused to leave so they could prepare for their games. Reavis stated there are signs posted at Moyle field that state there is to be adult use at certain times only and asked what agreement we have with the adult league, who has the rights at Moyle field, and how all of that is designated. Shaw stated there is no written agreement but that there has been an understanding over the years. He stated it is a public field though, and if exclusive use by a certain group is wanted then we need to have a formal agreement with that entity. Parker agreed that a formal agreement would be needed that designates specific times for sole use by a certain entity. Rawlings stated Mr. Moyle could have specified that at some point. Reavis stated they are getting ready to start their season and what happens if they show up to play and there is a Little League traveling team there that refuses to clear the field. Shaw stated Reavis is making a very strong case for a recreation commission. Parker stated it could be handled with a policy designation or an agreement with specific organizations.
Rawlings: Rawlings stated the no fishing signs around lake are in disrepair and stated he saw people fishing but they were apprehended.
Londagin: Londagin thanked Downtown Augusta, Inc. for the sidewalk chalk event.
Belt made a motion for a 5 minute recess. Londagin seconded. Motion carried without opposition.
At 9:01 p.m. Magruder made a motion to go into executive session for 40 minutes under the personnel matters of non-elected personnel and matters deemed privileged in the attorney-client relationship exceptions to the Kansas Open Meetings Act. Magruder asked that City Manager Josh Shaw, Assistant City Manager Cody Sims, and City Attorney Austin Parker join the Council in executive session. The governing body will reconvene in the Council Chambers at 9:41 p.m. Leffler seconded the motion. Motion carried without opposition.
At 9:41p.m. Reavis made a motion to exit executive session with no action being taken. Lowery seconded the motion. Motion carried without opposition.
Adjourn: At 9:42 p.m. Reavis made a motion to adjourn. Leffler seconded the motion. Motion carried without opposition.